How to Send Order Confirmation Emails for Your SaaS
Pubblicato: Settembre 5, 2025
To generate the order confirmation email, a merchant sends an automated message to the shopper after a successful purchase has been made. This communication is an important part of the SaaS order management process. This step provides the details of a transaction and confirms that the purchase was received.
Following the key takeaways along with this guide provides a step-by-step process for creating and implementing professional order confirmations for your SaaS. Keep reading to see how you can create a clear email that builds trust with your customers.
Automate the email trigger
The email needs to be sent automatically right after an order is placed. The timeliness of this message is important. A delay can make customers worry about their purchase. A system should recognize a completed transaction and send the email without any manual work. For SaaS and software, this is particularly important because access to the product is often immediate.
PayPro Global handles all post-purchase notifications for you. After each order, the system sends a purchase confirmation email automatically. This includes product information (delivery, licensing if applicable),support contact details, and information about the customer portal.
SaaS Order Confirmation Email Template
Craft professional and effective emails that build customer trust and loyalty.
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Template for your SaaS
-
Automate your email workflow
-
Details on upselling and cross-selling
-
Mobile optimization
-
Tips to boost engagement after a purchase
Include essential order details
The purpose of the email is to confirm the transaction. The email should contain a reference number or order number so the customer can easily look it up later. Other details to include are the customer’s contact information, a breakdown of costs, the payment method used, and an order summary. For SaaS, software, and video games, the summary should include the name of the product, subscription plan, or game purchased.
Instead of a simple “Your order is confirmed,” a professional email includes a detailed summary:
- Order Number: #123456
- Purchased Plan: Pro Plan (Monthly)
- Funzionalità: Unlimited Projects, 5 Team Members, Advanced Analytics
- Riepilogo dei prezzi:
- Subtotal: $49.00
- Taxes: $2.94
- Total Charged: $51.94
This is also a good opportunity for upselling, cross-selling, and encouraging referral. You can mention related products, features, or add-ons that complement the customer’s purchase. This can be as simple as suggesting an upgrade to an annual plan or promoting a new feature. Offering a referral bonus or a discount coupon for a future purchase can also encourage repeat business.
PayPro Global’s platform supports cross-sells, upsells, coupons, and referrals. Also you can use the “Customer Delayed Email” feature to send automated follow-ups offering complementary products or upgrades after a specific number of days.
Data shows that confirmation emails have a much higher open rate than other emails. Use this opportunity to provide clear and complete information. A study by Klaviyo found that order confirmation emails have an average open rate of 70.9%, significantly higher than the average marketing email open rate of 21.3%. This is a key metric to track and analyze.
SaaS Order Confirmation Email Template
Craft professional and effective emails that build customer trust and loyalty.
-
Template for your SaaS
-
Automate your email workflow
-
Details on upselling and cross-selling
-
Mobile optimization
-
Tips to boost engagement after a purchase
Provide delivery and support information
The email needs to tell the customer what to expect next. For a SaaS product, this means explaining how the user can access their new subscription or software. Include information on next steps, such as a link to log in or a brief guide on how to get started. You should also include contact details for a customer support desk so users can get their questions answered.
- Access Your Account: [Link to Login Page]
- Need Help? Contact our support team at [email protected]
If a customer buys a license for someone else, PayPro Global’s License to Another Person feature allows you to send the product to both the purchaser’s and the licensee’s emails. This is especially useful for gifting software or licenses within a company.
Having 24/7 customer support available is important. This ensures you can help customers who may have misspelled their email and didn’t receive their product, or those experiencing billing issues like a bank decline. By resolving these problems quickly, you prevent chargebacks and keep your customers satisfied.
PayPro Global’s default confirmation email already includes all product information (delivery, licensing if applicable), support contact details, and customer portal access. Plus, 24/7 live support for your customers.
SaaS Order Confirmation Email Template
Craft professional and effective emails that build customer trust and loyalty.
-
Template for your SaaS
-
Automate your email workflow
-
Details on upselling and cross-selling
-
Mobile optimization
-
Tips to boost engagement after a purchase
Maintain brand consistency
Even though this is a functional email, it is part of your brand experience. The tone, layout, and logo should match your product and website design. This consistency establishes credibility. A message that looks out of place can feel suspicious, especially when it is about a transaction.
Here are some details that matter:
- A Professional Subject Line: This is the first thing a user sees. The subject line should be clear and professional, for example: “Your Order [Order Number] is Confirmed.” It needs to be recognizable and avoid sounding like spam.
- The “From” Field: The sender name should be recognizable, such as “Your Company Name” or “Company Support.” A generic sender like “[email protected]” can feel impersonal.
- Dynamic Content: You can personalize the email with the customer’s name, specific plan details, or usage history. This makes the email more relevant and engaging.
Ensure email deliverability and mobile optimization
An email is not useful if it doesn’t reach the customer’s inbox. A service that handles deliverability is a common practice. This involves properly configuring DNS records like SPF, DKIM, and DMARC. The email design should also work well on mobile devices, since many users check their messages on a phone. The layout should be responsive, and any buttons should be easy to press without zooming.
Most emails are opened on a mobile device. In fact, a 2023 study by Litmus found that 41% of all emails are opened on mobile devices. Unfortunately, a design that is unresponsive can lead to a poor user experience.
Conclusione
In conclusion, a professional order confirmation email is crucial for a positive customer experience, ensuring timely communication, detailed transaction information, and brand consistency. By following a structured approach, you can create a reliable system for sending these messages. Implementing a proper system for order confirmations ensures customers feel secure in their purchase and builds a good relationship with your SaaS. The process starts with a timely, automated email that gives all the necessary transaction details and information on what to do next.
FAQ
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An order confirmation email is an automated message sent to a shopper immediately after they complete their purchase. It serves as a digital receipt, and confirms that their order was successful while providing a summary of the transaction details.
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These emails are necessary for building customer trust and managing expectations. They show the customer that their payment was received and provides immediate access to the purchased service, which is customary for digital products.
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The email should include a transaction ID or order number, an explanation for the costs, and details about the subscription or software that has been purchased. Be sure to include clear instructions on how to access the product and where to find customer support.
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Yes. Confirmation emails have a high open rate so they are a good opportunity for upselling, cross-selling, or promoting referral programs. Use them to suggest related features or offer a discount on future purchases.
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The best time to send a confirmation email is immediately after the customer’s transaction is successfully processed. Timeliness is key and prevents customer anxiety while ensuring they have quick access to their new product.
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